Records Clerk

Job Description

Our client is looking for Records Clerk

Qualification and Experience

Four subjects at GCE O’Level/CSEC/SSC/City & Guilds inclusive of English Language and Mathematics. 

Plus A minimum of two (2) years’ experience at a clerical level in Personnel Administration or Human Resource within a public sector organization. 

Specific Knowledge and Required Skills

Excellent typing skills. Good speedwriting and minute taking skills. Excellent oral and written communication skills. Good time management and organizing skills. Good interpersonal and customer service skills. Ability to work on own initiative. Professional attitude and confidentiality 

Key Responsibilities will include:

Interviewing visitors and callers, determines the nature of their enquiry and refers them to the appropriate officer. 

Receiving and sorts incoming mails and dispatches outgoing mails 

Preparing internal and external correspondences 

Performing typing services for the department. 

Typing reports, budgets, programmes plans, routine letters/memoranda 

Recording the movement of correspondence and files. 

Printing and or copying of office form, correspondence, reports and other documents

Planning for meetings, and seminars 

Organizing and service meetings (producing agendas, taking minutes and prepares minutes required). 

Developing and maintain an effective information storage and retrieval system

Providing support to employees 

Ensuring all schedule vacation, departmental and sick leave are processed through human resources management and development Unit 

Liaising with staffs in other facilities on the instruction of the reporting officer

Keeping electronic inventory of equipment Scheduling appointment for inpatients and outpatients referred to clinical dietetics services 

Ensuring that health records are retrieved on Monday and Wednesday for NOPC

Entering Nutrition Clinic statistics entered on appropriate form after each clinic

Collating data for inpatient clinical dietetics service Ensuring that data for administrative and clinical dietetics quarterly report are accurately entered in Excel spread sheet. 

Assisting the Regional Dietitian/Chief Dietitian in validating data 

Ensuring the safety and security of confidential documents and reports.

Following up on correspondences and assignments issued by the reporting officers to functional officers. 

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

May be required to work beyond the normal working hours. Required to meet numerous critical deadlines