Public Procurement Officer
Job Description
Our client is looking for Public Procurement Officer
Key Responsibility Areas:
To make the necessary arrangements for the purchasing and delivery of goods and services on behalf of the Ministry. Request quotations from suppliers for goods and services required and compiles responses for analysis;
Assist in the evaluation of quotations received; Investigate, compare and assist, as necessary in the negotiation of purchasing agreements, credit arrangement and service contracts and ensure adherence to the time of the service contracts;
Liaise with the Accounts Branch to ensure that payments are made to suppliers in a timely manner;
Monitor re-order levels and arrange for stocktaking at appropriate intervals; Co-ordinate the purchasing of supplies for official functions organized by the Ministry;
Ensure that all items issued are recorded and signed for and stock levels are reflected in the issuing of diaries are in keeping with actual count; Provide accurate and detailed reports on stock levels to management.
To co-ordinate official travel arrangements for senior officers of the Ministry.
OTHER DUTIES AND RESPONSIBILITIES
Maintains effective working relationships with external and internal stakeholders and ensure that a consistently high level of service is provided to them
Attends meetings of Procurement and Contracts Committees on behalf of the Branch Performs any other related duties as directed
Required Competencies:
Good knowledge of government’s procurement policies and procedures
Good knowledge in purchasing and inventory management
Working knowledge of the FAA Act
Minimum Required Education and Experience
A Diploma in Management Studies, Business Administration or any other equivalent qualifications.
At least two (2) years’ experience in purchasing in the government service.
Specific Conditions associated with the job
Visit suppliers to determine the quality of goods to be procured
May be required to work beyond normal working hours and on week ends