Assistant Human Resource Officer

Job Description

Our client is looking for Assistant Human Resource Officer

Key Outputs:

Leave & other benefits requests processed 

Leave entitlements calculated and updated 

Leave and benefit administration research conducted 

Attendance reports analyzed 

Personnel files and service records updated and maintained 

Annual/Quarterly/Monthly performance reports prepared Individual work plans developed 

Key Responsibility Areas:

Technical/Professional Responsibilities 

Processes request for leave – sick, departmental, vacation, study, special, maternity and day release; 

Calculates and updates employee leave records – sick, departmental, vacation, study, special, maternity and day release; 

Receives and analyses Attendance Reports for each Division of the MoJ; 

Provides reports on leave/other benefits statistics and updates for each Division of the MoJ on a periodic basis to guide the Human Resource Planning processes; 

Processes requests for seniority allowance resulting from achieving the required time period and satisfactory Performance Management and Evaluation System score; 

Conducts research on matters relating to leave/benefits administration; 

Updates, maintains and reports on the service records of employees in the MoJ and its key stakeholders to assist with the pension/retirement processes; 

Prepares for processing, updates and maintains employee benefits mechanisms i.e. Sagicor Health Schemes, GOJ Bus Services, Motor Vehicle Concession, Staff Loans and related matters;

Liaises with the SHRMD – MoFPS on all leave and general benefits policies and operations;

Supports senior executives in the provision of leave and general benefits advisory/training for managers and employees, as required; Remains aware of relevant innovation and industry trends and issues and implement relevant changes to the workplace to ensure the MoJ achieves best practice and strategic objectives. 

Administrative Responsibilities 

Develops Individual Work Plans based on alignment to the overall plan for the section;

Participates in meetings, seminars, workshops and conferences as required;

Prepares reports and programme documents as required; 

Maintains customer service principles, standards and measurements.

Human Resources Responsibilities 

Contributes to and maintains a system that fosters a culture of teamwork, employee empowerment and commitment to the Division’s and organization’s goals; 

Assists with the preparation and conducts presentations on role of Division/Unit for the Orientation and Onboarding programme. 

Other Responsibilities 

Performs all other duties and functions as may be required from time to time. 

Required Competencies:

Adaptability 

Compliance 

Customer and Quality Focus 

Initiative 

Integrity 

Interpersonal Oral Communication 

Teamwork & Cooperation 

Time Management 

Written Communication 

Accountability 

Attention to Detail 

Goal/Results Oriented 

Human Resource Management 

Methodical Planning and Organising 

Problem Solving and Decision-making 

Resilience 

Stress Tolerance 

Use and Application of Technology 

Knowledge of the principles of administrative management

Knowledge of Human Resource Management principles and practices

Working knowledge of the Public Service Regulations

Working knowledge of statutes, legislations, regulations policies and procedures administered by the SHRMD

Proficiency in Microsoft Office suite and other programme applications appropriate to assigned responsibilities

Minimum Required Education and Experience

Associate Degree in Human Resource Management, Management Studies, Public/Business Administration, or related social sciences; 

Two (2) years’ experience in a Human Resource Management environment.